Quote-scope worksheet

Multi needle embroidery machine

A multi needle embroidery machine quotation is comparable only when every factory lists the same head count, the same included frames, and the same exclusions. Embroidery Machine For Sale Sourcing coordinates that sheet as an independent sourcing partner. It does not assign a head count for you, and it does not treat a photograph of a similar arm as proof that the needles, software, or table match.

Start from the job, not from a model nickname. Write whether the line stitches flat polos, structured caps, or both. Record needle count per head, the number of heads, and whether color changes are manual or driven by the control. Then state quantity and the US destination so freight and crating sit on the same commercial line.

Review included and excluded scope

Minimum index for this family

  • Heads and needles per head
  • Flat hoop or cap driver
  • Design-file format the control accepts
  • Input voltage, frequency, and phase
  • Air supply, if the trimmer needs it
  • Quantity and destination

Included, excluded, and still pending

Ask the supplier to sort the offer into three columns. A lower machine price that omits the cap driver, the bobbin winder, or the crate is not on the same delivered cost basis as a price that includes them.

Included when the line says so

  • Named heads and the needle count on each head.
  • Table, motor, and the thread stand shown on the bill of materials.
  • One control and the design formats that control actually reads.
  • The hoops or cap frames printed on the quotation, with diameters in mm.

Treat as excluded until listed

  • Extra cap frames, border frames, and laser alignment options.
  • Thread, bobbins, needles, and backing for the first production week.
  • Design software seats beyond the single control license.
  • Rigging inside the building, electrician labor, and air-line plumbing.

Pending until the supplier answers

  • Whether a factory acceptance test is offered and who attends.
  • Commissioning scope: days on site, training hours, and travel.
  • Spare parts list for the first year, priced or unpriced.
  • Lead time counted from drawing approval, deposit, or crate release.

Preventive maintenance intervals and a consumables list belong in the pending column until the proposed manual states them. Noise level and ambient temperature limits also stay pending if the datasheet does not give the test room conditions.

The hat inquiry options are the right place to pick a cap-oriented label. The industrial comparison sheet is where those included and excluded lines get set side by side.

Quotation questions for multi-needle offers

Which currency and trade term should match?

Pick one currency and one incoterm before you rank unit prices. EXW at the factory, FOB at a named port, and DAP to the US door are different delivered cost stacks. Duties and inland freight need their own lines when the term stops short of the sewing floor.

How should packing and freight be shown?

Ask for crate dimensions, gross weight, and whether the heads ship assembled or split. A quote that says freight extra cannot be ranked against a quote that folds freight into DAP until both numbers are visible.

Where do consumables and spares sit?

Thread, needles, bobbins, and a spare parts list are operating items. If one offer bundles a starter kit and another does not, note the kit as a separate amount instead of calling the bare head cheaper in a general sense.

What commissioning text is enough?

Look for days, trainer count, and whether travel is included. A single word such as installation does not say who wires the input voltage or who checks the first design file on the control interface.

Can two offers be ranked before deviations are listed?

No. Each specification deviation should name the brief line it changes, such as needle count, sewing field, or cap-frame diameter. Until that list exists, the offers are not on one basis.

Request factory quotes for the head count you wrote

Send heads, needles, frames, quantity, and destination. The desk will ask factories to price that configuration, including the exclusions you already marked. Eligibility for sourcing support is reviewed only after that requirement is read.